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Loveland Lacrosse Club Bylaws
 
MissionStatement

The Loveland Lacrosse Club is dedicated to organizing, developing, and promoting the sport of lacrosse around the Loveland community.  It seeks to honor the game by instilling values of scholastic achievement, sportsmanship, team spirit, and teamwork while fielding competitive lacrosse teams throughout the program.
 
ARTICLE I – NAME
Article 1         Name
The name of the organization is the Loveland Lacrosse Club hereinafter referred to as the “Club”.
 
ARTICLE II – OFFICES AND BOOKS
Article 2         Offices and Books
2.1                   Principal Office
The principal office of the Club is located at (this will be included with the corporate documents that are submitted to the State of Ohio at the time of incorporation), or such other location as may be set forth in the Articles of Incorporation, as amended from time to time. The Club may establish and maintain offices at any other place or places within the State of Ohio as the Board of Directors may from time to time determine.
 

2.2                   Books and Records. 
The Club’s books and records are maintained in the principal office.  The books and records are available for inspection as required by law. 
 
 
ARTICLE III- PURPOSE
Article 3         Purpose
The purpose of the Club is:
 
3.1                  Specified in the Articles of Incorporation;
 
3.2                  To assist in the development of leadership and foster team spirit among the athletes of the Club; and
 

                       
The main objective of the Club is:
 
3.3                  To unify, promote, develop and equally represent both men’s and women’s lacrosse in Loveland, Ohio, and its surrounding area, operating in compliance with the guidelines and regulations of the OHSLA; the OSLA; the OHSAA and the US Lacrosse Association.
 
ARTICLE IV – MEMBERSHIP
Article 4        Membership
Membership in the Club shall be open to all parents or guardians of athletes enrolled in the Club and those alumni of Loveland Lacrosse who are also a member of US Lacrosse.
 
4.1                  Membership includes the following:
 
4.1.1    The parent(s), guardian, or athlete affiliated with the Club’s lacrosse team, or guardian of an athlete affiliated with the Club’slacrosse team, provided however that dues to US Lacrosse and the athlete's registration fee to the Club are paid in full for the current season.
 
4.1.2   A team head coach or assistant coach affiliated with the Club’s lacrosse team;

 
4.1.3   Alumni of Loveland Lacrosse who is a current member of US Lacrosse.
 
4.1.4   Other individuals from within the community who the Members view as important in achieving the Club’s purpose may be elected upon board approval.
 
4.2                   Member Behavior.
Abusive, profane, or violent behavior or language by coaches, players, or fans, or members at any US Lacrosse or Greater Cincinnati Lacrosse League function, we define League Function as any practices, games, tournaments, camps, clinics, board meetings; may result in Member suspension or expulsion from the Club.  Members are not permitted to bring alcoholic beverages or any intoxicating substances to any Clubor League function.  If there is a reasonable belief that a Member is impaired at such function, the Member will be subject to removal,suspension or expulsion from the Club as determined by the Board of Directors.
 

4.3                   Individual Behavior.
Abusive, profane, or violent behavior or language by coaches, players, or any other individual at any US Lacrosse or Greater Cincinnati Lacrosse League function, may result in that individual’s removal,suspension or expulsion from the Club. Individuals are not permitted to bring alcoholic beverages or any intoxicating substances to any Clubor League function. Intoxicated individuals are not permitted at any League functions, (games, practices, tournaments, club meetings, camps, clinics, board meetings) and will be asked to leave if there is a reasonable belief that the individual is impaired.
 
 
ARTICLE V- MEETINGS OF MEMBERS
Article 5         Meetings of the Members
 
5.1                   General Meetings.
The General Meeting of the members is required on or before Sept 30th, at such date and time as determined by the Board of Directors. A General Meeting of the members is required for the election of Board officers.
 
5.2                   Notice.
Notice is given at least five (5) days prior to the meeting containing the date, time, and place of the meeting. The notice of a meeting at which Directors are elected shall also state the names of all those who are nominees or candidates for election to the Board at the time notice is given.
 
5.3                   Quorum.
A quorum for a general meeting of the Members is five (5) percent of the Members entitled to vote.
 
5.4                   Voting.
Each family has one vote. Players, alumni, and individuals within the community who are members do not have voting rights. A Member with voting rights is the family unit, the single parent or guardian of the athlete. Each Member has one vote per family.
 
5.4.1    Except where a larger number of votes are required by law, or these Bylaws may require, the Members may take action by the affirmative vote of a majority of the Members present at a duly held meeting.
 
5.5                   Special Meetings.
Special meetings of the members may be held in the event that at least fifteen (15) members with voting rights request a special meeting by written notice to a Board Director. Within thirty (30) days of receipt of the request, the Board will call a Special Meeting of the members following written notice no later than ninety (90) days after receipt of the request from the Members.  The Board by a majority vote or the President of the Board may call a Special Meeting of the members at any time upon proper notice. 
 
ARTICLE VI- BOARD OF DIRECTORS
Article 6         Board of Directors
 
6.1                   Composition.
The Club shall be represented by the Board of Directors (the “Board”) consisting of four (4) elected officers and five Members at Large. Only one (1) member from a family may be a Board Member at any given time. The Board will have representation from High School Boys, High School Girls, Middle School Boys and Girls and Youth Boys
 
6.1.1    The officers are the President, Vice-President, Secretary, and Treasurer.
 
6.2                   Powers.
The Board of Directors have full power to conduct, manage, and direct the business and affairs of the subject to the provisions of the laws of the State of Ohio and any limitations as may be set forth (in the Articles of Incorporation) in these Bylaws.
 
6.3                   Duties.
The Board of Directors responsibilities are: 
 
6.3.1    To perform any and all duties imposed on them collectively or individually by law, (by the Articles of Incorporation), or by these Bylaws.
 
6.3.2   To approve and accept athletes on the Club’steams, the coaches, and any agent of the Club, and supervise their performance to assure that their duties are performed properly.  The Board has final approval of all head coaches.
 
6.3.3   To oversee and manage the finances of the Club including the review and approval of expenditures, financial statements, and reports, and determining the registration and membership fees.
 
 
 
6.4                   Term of Office.
6.4.1    Officers of the Board of Directors shall be elected for a term of two (2) years.
 

6.4.2    The President and Secretary shall be elected on odd years.
 
6.4.3    The Treasurer, Vice President, and two (2) Members At Large shall be elected on even years.
 

  • The past President shall serve one (1) year after his/her term to act as mentor to the new President.
 
  • Board Membersshall not hold more than one (1) office at a time.  Board Members elected from the Membership for the Member at Large position shall be elected at the General Meeting and serve for two (2) years.
 
6.5                  Vacancies
Vacancies occurring within elected office shall be filled by appointment by the Board.
In the event the office of President shall become vacant, the Vice President shall serve as President for the remainder of the term.
In the event that the Vice President resigns with the President, the Interim President may be a current board member that is elected by the current board. For any board position createdmidterm, or thatis filled midterm, their term will end with the Yearly Meeting when general elections take place on or before September 30th.
 
6.5.1                Resignation 
A Board Membermay resign at any time by giving written notice of the Board Members resignation to the President.  The resignation is effective upon receipt by the Board, unless a later date is specified in the notice.  When a board member resigns verbally to a quorum of Board Members the resignation can be accepted without formal written notice.

6.5.2               Club Property
All Club materials, information, and records in a Board Member's possession at the time of resignation or departure from the Club, is property of said Club, and must be returned to a current Board Member immediately upon departure from the Club.
  

6.6                   Committees.
The Board may establish one or more committees with the authority to make recommendations to the Board concerning the business of the Club to the extent determined by the Board.
 
6.7                   Duty of Care.
Each Board Officer and Director has the responsibility to discharge their duties in good faith and in a manner reasonably believed to be in the best interest of the Club.  A contract or transaction between the Club and one or more of its Board Members, or between the Club and an organization in which an officer or Director possesses a material financial interest is not void or voidable if approved at a properly noticed Board meeting if (a) the contract or transaction is established as fair and reasonable to the Club at the time of approval, or (b) the material facts as to the contract or transaction and the Director or officer’s interest are fully disclosed and known to the Board, and the Board  authorizes or ratifies the contract or transaction in good faith majority without participation or vote by the interested Board Member Director or officer. 

 
 
ARTICLE VII - ELECTION OF OFFICERS AND DIRECTORS
Article 7         Election of Officers and other Board Members
 
7.1                  By June 30th of each year, the Board will develop a slate of offices for the following term. The Board will request Members to run for directors positions. The positions/offices up for election will be presented to the Members of the Clubfor vote at the annual meeting.

7.2                   On or before September 30th of each year,the General Membership meeting of the Clubshall be held for the election of Board officers and directors. The Board will present their nomination for each office. Nominations will also be taken from the floor, with the exception of the office of President. In the event of a nomination from the floor, a closed ballot vote will be held at that time. Any person declaring his/her intention to run for President needs to do so by notifying the board of their intent at least seven days before the September yearly meeting.


7.3                  No Board Member shall also serve as a head coach of any Loveland Lacrosse Team. 

7.4                  In order to create stability, policies, and a strong infrastructure of elected board members, Members at Large serve a two-year term, with (2) positions being elected in even years, and (3) positions being elected in odd years.


 
ARTICLE VIII - OFFICERS' RESPONSIBILITIES
Article 8         Officer’s Responsibilities
 
8.1                   President.
The President shall preside over the Board of Directors’ meetings. He/she shall be an ex-officio member of all committees and shall represent the Clubas necessary. The President shall have the authority to sign checks in the absence of the Treasurer. The President will appoint a chairperson for all committees, which will include, but not be limited to: a 3 person finance, fundraising, and website committee.
 
8.2                   Vice President.
The Vice President shall assume all duties of the President during his/her absence. The Vice President’s responsibilities include, fundraising activities,conflict resolution, long range planning for the Club, and any other duties as assigned by the President or Board.

 

  • Secretary.
The Secretary shall keep a record of all Board and Club meetings. The Secretary shall be statutory agent for the Cluband will maintain all legal documents of the Club, including the Articles of Incorporation and these Bylaws. The Secretary shall maintain a database of player information and shall be responsible for meeting minutes, newsletters, player handbooks, team correspondence and any other duties as assigned by the President or Board.
 

  • Treasurer.
The Treasurer shall have custody of and be responsible for all funds of the Club, keep books of accounts and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks for five years, and make disbursements as authorized by the President or the Board in accordance with the budget adopted by the Board, sign on bank accounts, present a financial report at the General Members meeting,  board meetings, and at other times when requested by the Board, maintain records of registration fee payments and file any necessary tax reports for city, county, state and federal entities.
 
ARTICLE IX - ANNUAL BUDGET AND FINANCE
Article 9         Annual Budget and Finance
 
9.1                  The annual budget must be approved by the Board. 
The President and the Treasurer shall develop the annual budget with the input of the Board and finance committee. Once approved by the Board, the budget shall be presented to the General Members of the Club.

 
9.2                  The Board must approve all extraordinary expenditures (not in current budget) of the Club for expenses exceeding Two Hundred Fifty Dollars ($250.00). The President has the authority to approve expenditures of $250.00 or less, that were not included in the yearly budget.
 
9.3                   The Treasurer will provide a verbal Treasurer's report at every Board meeting and a formal report at each General Membermeeting.
 
9.4                  Any dues, contributions, grants, bequests, gifts, funds raised through events or fundraising to the Clubshall be acted and or collected only as authorized by the Board. 
 
ARTICLE X – FISCAL YEAR
Article 10       Fiscal Year
 
10.1                 The fiscal year of the Clubbegins October 1 and ends September 30th .
 
ARTICLE XI – BOARD OF DIRECTOR MEETINGS
Article 11       Board of Director’s Meeting
 
11.1                The Board should meet monthly as needed during its term but must hold a minimum of four (4) meetings per year.

 
11.2                 Quorum
No business shall take place unless a quorum of two-thirds (2/3) of the Board members are present, either in person or by telephone.The affirmative vote of a majority of the Directors present at the duly held meeting is sufficient for any action, except where otherwise required by law, or these Bylaws.
 
11.3                 The Board may enact by majority vote any policy, procedure or practice not in violation of the Bylaws to regulate the affairs of the Club.
 
11.4                 Special Meetings.
Special meeting of the Board may be called at any time upon request of the President or any two Directors, provided that any such request specifies the purpose(s) for the meeting.  The President will set a date for the special meeting within ___(insert your time to respond) of receipt of notice, and will give _30__days written notice of the time, place, and purpose of the special meeting.
 
ARTICLE XII - AMENDMENTS
Article 12       Amendments
 
12.1                Upon request by a Member or a Director, the Board may consider changes to these Bylaws.  The Board must approve amendments to these Bylaws.  Once approved by the Board, these Bylaws shall be presented to the Members for vote.
 

  • A general meeting of the Members is required for amendments to these Bylaws. Changes to these Bylaws shall require an affirmative vote of 2/3 of Members in good standing that are present at the general meeting.
 
  • These Bylaws may only be amended annually, except if required by law to be revised more frequently.
 
 
ARTICLE XlII - DISSOLUTION OF THE ORGANIZATION
Article 13       Dissolution of the Organization
 
13.1                 Upon formal dissolution, the net assets of the Clubshall be distributed to the Loveland City School District for use in the school lacrosse program, or in absence of a school lacrosse program, the net assets of the Club shall be distributed to the Loveland High School Athletic Booster Club
.